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CONDITIONS OF HIRE FOR CHURCH FACILITIES
1. All groups must have nominated contact person for the group for duration of the hire.
2. Booking times must include setup / break down and allow for user groups to leave facility in satisfactory condition.
3. All equipment used must be returned to correct position at end of hire period. No facility contents may be removed from the premises.
4. The Data Projector and Sound System may only be used under supervision of a designated St Peters church member and will incur an additional fee.
5. The kitchen facilities can be hired at an additional cost. Unless the kitchen area has been hired, it is to remain strictly out of bounds.
6. No food or drink is permitted in the Auditorium. Permission to eat or drink in any other areas needs to be specifically requested.
7. Activities must be confined to the area that is hired and hirers must be courteous to and considerate of other groups using the Centre.
8. Facility personnel reserve right to determine unacceptable behavior of individual(s) while on the premises with the right to request an offender to leave or if necessary cancel a booking.
9. Hirers shall agree to hold the facilities fully harmless and indemnified against any and all suits, damages, claims, causes or actions which may arise out of use of the described property.
10. Manager or nominees will have right of entry at all times.
11. Any application to hire may be refused or cancelled without assigning any reason.
12. Parking on site is very limited. The parking building in Durham Street is recommended for office hour’s use.
13. Payment is due in full before the day of the event. St Peters reserves the right to refuse access if payment has not been made.
14. In the event of repairs or maintenance being needed on equipment of the facility, it is to be done through the church office, in the first instance, or via a Church Leader or Manager.
I/We Agree
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COMPLIANCE:
1. Liquor is not permitted on the premises
2. The hirer must ensure that noise levels do not exceed limits as per Tauranga District Council’s District Plan (45BDQ). However, in the event the noise is deemed a “nuisance” and Council receives two or more complains from the public, a visit from an Enforcement Officer may result in an infringement.
I/We Agree
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CANCELLATIONS:
1. Every effort will be made by the facility to avoid cancelling any confirmed reservation. However, on very rare occasions the Church may require the use of some areas for wedding or funeral receptions. On these occasions every endeavor will be made to accommodate the hirers elsewhere on the premises. In the event of an emergency beyond the control of the facility a confirmed reservation may be cancelled. If rescheduling cannot be done, a full refund will be given.
2. The facility must be given at least 7 days’ notice of cancellation.
I/We Agree
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SECURITY:
1. All hirers making bookings out of office hours will be responsible for the security of the building. The hirer will have access to alarm codes (where applicable) and property keys. All alarm codes and property keys will be given out prior to the booking (where necessary). Keys and alarm codes must remain with the nominated point of contact and kept secure at all times. In the event keys are lost or stolen, the Administrator must be notified immediately (ph. 07 578 9608) and any cost incurred for replacing the day and/or locks will be charged to the hirer.
2. Hirers shall enter on the times and only those areas within the facility stated on the Hire Application Form. If a hirer causes alarm activation, that hirer will be charged an additional $100 to cover security guard callouts.
3. Any charges incurred due to activation of fire alarms will be paid by the hirer, if the activation is found to be a false activation.
I/We Agree
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HEALTH & SAFETY:
1. When a facility staff member is not present, it is the hirer’s responsibility to ensure a Fire Warden and/or Supervisor is appointed.
2. All Exit ways must be kept clear and visible at all times.
I/We Agree
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CLEANING & MAINTENANCE:
1. No smoking allowed in the facility.
2. Cleaning equipment will be made available to all hire groups and the spaces hired must be left in good condition.
3. Any additional cleaning performed by centre staff or contractors to get the facility back to a satisfactory condition may incur an additional charge.
4. After use, and before vacating the premises, the hirer must clean, remove food and personal items and place all trash in provided containers. All dishes are to be washed and put away in the kitchen, the urn emptied.
5. Any damage to the building or assets of the facility will result in the replacement or repair of the damaged property at the hirers cost
I/We Agree
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NAME OF GROUP/ORGANISATION:
Contact Name
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Persons address
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Address line 1
Address line 2
Address line 3
Address line 4
Town/Suburb
City
Postcode/Zip
Email address
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Phone
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I agree to the above terms and conditions as set out by St Peters Presbyterian Church, 130 Spring Street, Tauranga.
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Electronic Signature
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Date
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Please check the highlighted fields
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